1. To-Increase Dynamics 365 for Finance & Operations
  2. RapidValue
  3. Implementing
  4. Analysis phase

Verify processes

Review the business processes of the relevant solution with your customer. To what extent do the business processes fit the customer requirements. Mark the business processes that don't fit the customer needs as a gap. This usually results in questions to be answered and requirements to solve the gaps. You can use fit categories and gap categories to indicate the sort of fit or gap.


Business analyst Business analyst Define fit and gap categories Define fit and gap categories You can define several fit categories or gap categories for your implementation project. When you verify processes and it fits or you find a gap, you can link the related fit/gap category to the business processes. Thus, indicating the sort of fit or gap for the business process. Procedure 1. Click Business process implementation. 2. Click the Fit/gap categories tab. 3. Click Add. 4. In the Gap category field, type a value. 5. In the Description field, type a value. 6. In the Type field, select an option. 7. Close the page. Start Start Run workshops to review business model Run workshops to review business model Review the business processes of the relevant solution with your customer. Do the business processes fit the customer needs? Use gap categories  in process verification? Use gap categories  in process verification? Verify processes Verify processes Verify the processes as described in the business process flow and mark them accordingly as Fit or Gap. One of these scenarios is applicable: No gap categories defined Business processes can have these gap/fit indicators: Not specified - No process verification is done for the business process. Gap - Either the business process itself is set to Gap or one of its child business processes is set to Gap or to Fit. Fit - The business process is set to Fit. Fit/gap categories defined Business processes can have these fit/gap indicators: Not specified - No process verification is done for the business process. [Gap category] - The business process is verified as a gap with a specific gap category. Gap - No process verification is done for the business process itself. One of its child business processes is set to Gap or to Fit.Note: Such a business process can have its own flow in which, for example, a gap can occur. In this case, you must manually reset the business process to the applicable gap category! If you do so, make sure to choose No in the Apply to child processes dialog.   Fit - The business process is set to Fit.[Fit category] - The business process is verified as a fit with a specific fit category.The steps explain how to mark a business process as a fit, without a fit category defined. Procedure 1. Click Business process implementation. 2. Click the Process verification tab. 3. Click Verify processes. 4. In the tree, select 'a node'. 5. Click Fit. Note: To mark a business process as having a gap, click Gap. 6. Close the page. Notes Fit/gap changes and related notes are stored in the change history of each business process. Publish process verification Publish process verification You can publish a document with the result of the process verification of a solution. Only the business processes that are in scope are added to this document. Separate chapters are created for the business processes with gaps and the business processes that fit. You can configure the level of detail of the information that is added to the document. You can find and download the published document on the Business process file share workspace, on the Documents tab. Procedure 1. Click Business process implementation. 2. Click Publish. 3. Click Process verification. 4. On the Publish Business process verification document dialog, define the required settings and click OK. Notes You can also publish a process verification document from the Verify processes page. To do so, click Publish, Process verification. On the Publish business process verification document dialog, you can define these settings: Language - If you have defined translations for the solution, select the language in which you want to publish the solution. The elements in your solution that are not translated into this language are published in the original language. You can only publish in another language if this language is defined for the solution itself. So, for example, all content of the solution is translated to a specific language. However, no translation for this language is defined for the solution itself. In this case, you cannot publish in this language.Include business process descriptions - If this check box is selected, for each business process that is added to the document, the description is also added to the document.Scope and gap summary - If this check box is selected, for each business process that is added to the document, information is given on its scope and gap categorization. For example: This process is out of scope, categorized as fit.Include version number - If this check box is selected, the version number of each element is added to the document.Include change history - If this check box is selected, the change history of each element is added to the document.Number of change history records - You can define the maximum number of change history records that is published for each element. For example, if you enter 3, only the latest three changes to the element are published. End End Publish  process verification? Publish  process verification? Yes No Yes No

Activities

Name Responsible Description

Define fit and gap categories

Business analyst

 		You can define several fit categories or gap categories for your implementation project. When you verify processes and it fits or you find a gap, you can link the related fit/gap category to the business processes. Thus, indicating the sort of fit or gap for the business process.

Run workshops to review business model

Business analyst

Review the business processes of the relevant solution with your customer. Do the business processes fit the customer needs?

Verify processes

Business analyst

Verify the processes as described in the business process flow and mark them accordingly as Fit or Gap.

One of these scenarios is applicable:

  • No gap categories defined
    Business processes can have these gap/fit indicators:
    • Not specified - No process verification is done for the business process.
    • Gap - Either the business process itself is set to Gap or one of its child business processes is set to Gap or to Fit.
    • Fit - The business process is set to Fit.
  • Fit/gap categories defined
    Business processes can have these fit/gap indicators:
    • Not specified - No process verification is done for the business process.
    • [Gap category] - The business process is verified as a gap with a specific gap category.
    • Gap - No process verification is done for the business process itself. One of its child business processes is set to Gap or to Fit.
      Note: Such a business process can have its own flow in which, for example, a gap can occur. In this case, you must manually reset the business process to the applicable gap category! If you do so, make sure to choose No in the Apply to child processes dialog.  
    • Fit - The business process is set to Fit.
    • [Fit category] - The business process is verified as a fit with a specific fit category.
The steps explain how to mark a business process as a fit, without a fit category defined.

Publish process verification

Business analyst

You can publish a document with the result of the process verification of a solution. Only the business processes that are in scope are added to this document. Separate chapters are created for the business processes with gaps and the business processes that fit.

You can configure the level of detail of the information that is added to the document.

You can find and download the published document on the Business process file share workspace, on the Documents tab.

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