1. To-Increase Dynamics 365 for Finance & Operations
  2. Government contracting
  3. Manage projects

Create projects

This process explains how to apply the indirect cost plan to the project and how to use the Government contracting section.


Billing specialist Billing specialist Works with PM, generate invoices/bills, review labor distribution reports, submit invoices, etc. Project accountant Project accountant Manages the accounting transactions as related to projects to which they are assigned, ensuring the data that posts to the project is correct and within the rules for that contract/project. Project manager Project manager Project managers provide direct labor needs, labor of efforts, scope, approve billings, cost estimates, etc. Start Start Create project contracts

Create project contracts

You can create project contracts from several places in D365 FO. This process only shows how to create a basic project contract and how to add the related government contracting information, including an indirect cost plan. For more information, refer to Project contracts. 

 Apply indirect cost plan to project Apply indirect cost plan to project You can set up projects manually in several ways. The default indirect cost plan comes from the project contract. On a project, you can change it. Procedure 1. Go to Project management and accounting > Projects > All projects. 2. Click New. 3. In the Project name field, type a value. 4. In the Project group field, enter or select a value. 5. In the Project contract ID field, enter or select a value. 6. In the Start date field, enter a date. 7. In the Project manager field, enter or select a value. 8. Click Create project. 9. Expand the Government contracting section. 10. In the Customer PO number field, you can assign the customer's PO number to this project. 11. Select Yes if your project is CAS covered. 12. In the CLIN ID field, you can enter information as needed. 13. In the Prime contract number field, you can enter the prime contract number from your contract. 14. In the Subcontract number field, you can enter your information as needed. 15. On the Action Pane, click Plan. 16. Click Indirect cost plan. 17. Click Modify Indirect Cost Plan to open the drop dialog. 18. In the Indirect cost plan field, enter or select a value. 19. Click OK. 20. Click Yes. 21. Click Save. 22. Close the page. Create a WBS for a project Create a WBS for a project You can use a WBS for a project. If you do so, make sure for each WBS line that the relevant financial dimensions are filled in properly. This is required to correctly calculate the indirect cost allocation. Procedure 1. Go to Project management and accounting > Projects > All projects. 2. In the list, find and select your project. 3. On the Action Pane, click Plan. 4. Click Work breakdown structure. 5. Click New. 6. In the list, mark the selected row. 7. In the Task name field, type a value. 8. In the Effort in hours field, enter a number. 9. In the Task end date field, enter a date. 10. In the View field, select an option. 11. In the list, find and select the desired record. 12. Click Financial dimensions. 13. Enter all required financial dimensions. 14. Click OK. 15. Click Save. 16. Click Publish. Generate indirect costs to project WBS Generate indirect costs to project WBS When the project set up and WBS are finished, generate the indirect costs. As a result, the indirect costs are calculated and allocated to the project WBS. You can also see the detail in the Line details fast tab in the indirect cost tab. Procedure 1. Go to Project management and accounting > Projects > All projects. 2. In the list, find and select your project. 3. On the Action Pane, click Project. 4. On the Action Pane, click Plan. 5. Click Generate indirect cost. Note: When generation is done, an Infolog is shown. Review project information Review project information Before you change the project status to 'In-process', review this project information:Work breakdown structureIndirect cost allocationBudget End End

Activities

Name Responsible Description

Create project contracts

Billing specialist

 		You can create project contracts from several places in D365 FO. This process only shows how to create a basic project contract and how to add the related government contracting information, including an indirect cost plan. For more information, refer to Project contracts. 

Apply indirect cost plan to project

Project accountant

 		You can set up projects manually in several ways. The default indirect cost plan comes from the project contract. On a project, you can change it.

Create a WBS for a project

Project accountant

 		You can use a WBS for a project. If you do so, make sure for each WBS line that the relevant financial dimensions are filled in properly. This is required to correctly calculate the indirect cost allocation.

Generate indirect costs to project WBS

Project accountant

 		When the project set up and WBS are finished, generate the indirect costs. As a result, the indirect costs are calculated and allocated to the project WBS. You can also see the detail in the Line details fast tab in the indirect cost tab.

Review project information

Project manager

Before you change the project status to 'In-process', review this project information:

  • Work breakdown structure
  • Indirect cost allocation
  • Budget

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