Add document record fields

To each document record, add the data fields which values must be exchanged. For external file-based documents, set up the fields in line with naming in the file.
For Microsoft Word documents, fields are always of type string, to enable type conversions.
This topic explains how to add record fields to a Microsoft Word document.

If fields are already selected for or copied to the record, you can review and complete the setup for these fields. To do so, skip step 6.

Standard procedure

1.	Click Connectivity studio Integration Design.
2.	Click the Documents tab.
3.	In the list, find and select the desired Microsoft Word document.
4.	Click Edit.
5.	In the Records section, in the Record list, find and select the desired record.
6.	Click New.
7.	As a field name, enter a free-definable name. Usually, this is the name used in the external file.
	In the Field name field, type a value.
	Note: The value of this field cannot have spaces.
8.	As a record table, enter a free-definable name. Usually, this is the name used in the external file. The value, as entered in the Field name field, is the default value. You can change this value.
	In the Record table field field, type a value.
	Note: The value of this field cannot have spaces.
9.	Indicate if the field is a key field for the record.
	Select the Key field check box.
10.	Indicate if the field is mandatory to be filled. If on processing the document, the field has no value and Mandatory is set to: - Yes, an error is given, and the document is not processed. - Warning, a warning message is given, but the document is processed. - No, the document is processed.
	In the Mandatory field, select an option.
11.	Set the field length carefully. Make sure, the number of characters is sufficient to contain the value. If you set the length too short, you will use value characters.
	In the Length field, enter a number.
12.	Define the style to be applied to the field value. Select a style as defined in the template.
	In the Style field, enter or select a value.
13.	Define the type of marker that is used to indicate the position where the field value must be added to the document.
	In the Marker type field, select an option.
14.	Define the marker that is used to indicate the position where the field value must be added to the document. When writing data to the document, the marker is replaced by the field value. If the marker type is: - Text, enter the text marker that is used in the template. You are advised to use a name between brackets, for example, [RecordName]. Use the full marker, including the brackets, both in the template and here. - Bookmark, enter the bookmark name as defined in the template. In the template, the bookmark name is preceded by a hashtag (#). In this field, only enter the marker name, without the hashtag.
	In the Marker field, type a value.
15.	You can add a label above or before the field value. The label to be added is searched for in this sequence: 1. Label ID, 2. Label, 3. Field name.
	In the Word label field, select an option.
16.	If the Word label field is set to Above or Before, define the style to be applied to the label. Select a style as defined in the template.
	In the Label style field, enter or select a value.
17.	If the Word label field is set to Above or Before, you can define the text to be used as label. Note: If a Label ID is defined, this label is not used.
	In the Labels field, type a value.
18.	If the Word label field is set to Above or Before, you can define the label to be used. Enter the label code: @[labelID].
	In the Label ID field, type a value.
19.	If the record type is Paragraph, define the layout of the data in the paragraph with these fields in the field settings: - Break before - Custom separator before - Break after - Customer separator after Define how the field value must be separated from the previous value.
	In the Break before field, select an option.
20.	If the break before is 'Custom', define a separator to separate the field value from the previous value.
	In the Custom separator before field, type a value.
21.	Define how the field value must be separated from the next value.
	In the Break after field, select an option.
22.	If the break after is 'Custom', define a separator to separate the field value from the next value.
	In the Custom separator after field, type a value.
23.	Sub-task: Set external references for record.
23.1	In the Line details section, set the external references for the record. You can indicate which of the records fields contains the unique ID of the record in the external database. In this way, you link the external ID to the record ID.
	In the External reference field, enter or select a value.
	Note: Usually, you only use this for an ODBC connection with CRM or if you use web services.
23.2	You can indicate which of the records fields contains the revision of the record in the external database. In this way, you find and link the latest revision to the record ID.
	In the Revision field field, enter or select a value.
	Note: You can only use this field in combination with the External reference field.
24.	Close the page.

Add document record fields - Microsoft Word Application task

Standard procedure

Add document record fields - Microsoft Word
Application task